Meeting Room 365 and the GDPR
Privacy and Security Contact
James Futhey
support@meetingroom365.com
440 N Barranca Ave #3659
Covina, CA 91723
As part of our ongoing efforts to protect the security and privacy of our users, we are working to meet or exceed the GDPR (General Data Protection Regulation). This site contains information on what steps we are taking, their progress, and who to contact for any security concerns. Please see our FAQ for more information.
Make A Data Request
We respect the rights of individuals to know how their data is being used, export it or request that it be deleted.
Data Processing Partners
We rely on a number of trusted 3rd parties to assist with our operations. Depending on the exact nature of your account and what you've requested we do, your data may be shared with one of these partners. We carefully evaluate each to make sure they're handling your personal data with the utmost of respect, security, and privacy.
| Services | ||||
|---|---|---|---|---|
| Partner | Locale | Data Shared | Purpose | |
| Bing Universal Event Tracking |  |
IP Address | Universal Event Tracking (UET) is a simple and powerful campaign measurement solution that allows you to track key conversion goals important to your business. |
|
| Cloudflare | |
IP Address | Automatically optimizes the delivery of your web pages so your visitors get the fastest page load times and best performance. |
|
| Cookiebot | |
IP Address | Cookie consent widget. |
|
| Crisp | |
IP Address | Multi-channel customer support platform for startups and SMBs. |
|
| Digital Ocean | |
IP Address | SSD VPS hosting environment. |
|
| Facebook Conversion Tracking | |
IP Address | Conversion tracking functionality from Facebook, allows a user to track advertisement clicks. |
|
| Facebook Custom Audiences | |
IP Address | Custom Audiences from your website makes it possible to reach people who visit your website and deliver the right message to them on Facebook. |
|
| Facebook Pixel | |
IP Address | Facebook Pixel is Facebooks conversion tracking system for ads on Facebook to websites. |
|
| Google Analytics | |
IP Address | Google Analytics offers a host of compelling features and benefits for everyone from senior executives and advertising and marketing professionals to site owners and content developers. |
|
| Headway | |
IP Address | In product widget to keep customers up to date on changes. |
|
| Hotjar | |
IP Address | A heatmap, survey, feedback and funnel application. |
|
| Intercom | |
IP Address | Intercom is a customer relationship management and messaging tool for web app owners |
|
| Stripe | |
IP Address | Stripe makes it easy for developers to accept credit cards on the web. |
|
Compliance Tasks
GDPR Compliance requires maintenance and ongoing work. We are tracking our efforts here.
| Privacy Procedures | |
|---|---|
| Status | Name |
| Completed | Get Management Approval for GDPR Efforts |
| Completed | Nominate a Data Protection Lead or Data Protection |
| Completed | Process established for subject data requests |
| Completed | Procedure established to allow for people to request that inaccuracies in their data are fixed. |
| Security Procedures | |
|---|---|
| Status | Name |
| Completed | Publish statement on public website on how to report security and data issues. |
Frequently Asked Questions
If you have any concerns not answered here, please reach out to our contact (listed above) and we'll be happy to assist.
Do Non EU Companies need to comply with the GDPR?
While it remains to be seen if the EU has the legislative power to levy fines and enforcement against organizations around the globe, GDPR compliance is being sought by non EU companies for a variety of reasons.
- Customers and Prospects are making it a requirement
- It's a solid framework for improving the handling of personal information and complying with the GDPR requirements improves our own security.
How Do I Report a Security Issue?
We take all security reports seriously. Please email our security contact (information listed above) with any information you have regarding any potential data breaches, vulnerabilities or concerns.
What's the GDPR?
The General Data Protection Regulation (GDPR) is a new piece of privacy legislation enacted by the European Union. It represents a significant change in how personal (IP Addresses, Emails, Names) and sensitive (religion, ethnic origin, health, orientation) data is handled by companies.
Is there a DPA?
No. Smaller companies under 250 employees are required to comply with the GDPR only if they process personal or sensitive overseas data on a regular basis. We do not process or store data on EU customers outside the EU. We list each provider who may see analytics or customer support data, and only choose those providers which can be GDPR compliant for our EU customers.